Executive Assistant to the CEO
ABOUT IMPACT HUB MANILA
We believe that true progress stems from supporting innovation and empowering purpose-driven individuals. Impact Hub Manila is a platform that is globally connected and locally rooted.
We offer collaborative work spaces, curated events, a wide-array of training programs, access to funding, and a vibrant tribe of like-minded individuals.
WHAT YOU WILL DO:
Answering phone, e-mail, social media, and web inquiries, directing calls, messages and providing basic company information
Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed.
Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
Plans/organizes and implements events such as meetings, business luncheons, or client dinners
Manages executive schedule and acts as liaison for executive team
Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings
Handles confidential information; organizes and maintains files
Prepares information and research for executive needs
May help plan company events, meetings, and employee team building activities or special projects.
Coordinates with assistants, staff, and receptionists of partner organizations as needed.
WHO WE ARE LOOKING FOR:
Bachelor’s Degree in Business Management, Commerce, and other related courses
At least 1 year related experience in being an executive assistant.
Comfortable in a fast-paced environment with multiple tasks and projects at hand
Able to organize and manage large amounts of files, tasks, schedules, and information
Self-directed and able to work without supervision
Energetic and eager to tackle new projects and ideas
Comfortable in both a leadership and team-player role, manages team members, leads assistant meetings, and supervises when needed
Answers phone inquiries, directs calls for executive team
Able to perform all clerical duties, taking memos, maintaining files and confidential information, organizing documents as needed.